Job Interview Thank You Email Samples and Layout

by | Feb 14, 2020

This article will help you learn how To Write Job Interview Thank You Email in the following cases;

  • How to write a Job interview thank you email after an entry-level interview
  • How to write a Job Interview Thank You Email after a face to face interview
  • How to write a Job Interview Thank You Email after a phone interview
  • How to write a Job Interview Thank You Email after a Second Interview
  • How to write a Job Interview Thank You Email No Response

Job Interview Thank You Email

Sending a professional thank you email right after a job interview not only makes a good impression on a hiring manager as well as it shows your visibility and interest in the job position. By choosing the best format for writing a job interview thank-you email, you can achieve that task effortlessly.

Job Interview Thank You Email samples

A thank you email is the best tool to prove once again that why you are the best choice for the position. Moreover, job interview thank you email is important to express thanks for the interviewer’s time and consideration.

JOB INTERVIEW THANK YOU EMAIL AFTER AN ENTRY-LEVEL INTERVIEW

You aced your first job interview by impressing the hiring manager with great answers to the questions about your qualifications for the position. Moreover, you thoroughly described all your skills, experiences, education and training related to the position. However, still, the selection process is not over. You have to write a job interview thank you email for your entry-level interview. Here’re some job interview thank you email samples and layout for your easy learning;

Layout


1. From: [sender’s info]

2. To: [receiver’s info]

3. Subject Line of Email Message: 

4. Salutation: Dear Mr. /Ms. Last Name or Dear Hiring Manager

5. Body

Paragraph # 1
Start your email with a positive statement, one sentence (say thank you for something?). Your 2nd sentence should include information on why you are writing. Be concise, clear and direct, mention the job title and interview.

Paragraph # 2
2nd paragraph of your email body should describe what you want/offer the employer, what type of help or assistance you are seeking. Include your relevant experience….. [Internship, part-time, volunteer, charity, etc.] Include the reason, why you are the best fit for this job.

6. Email Closing Lines:
Conclude your email by thanking the employer for considering you for the position or simply write “Thank you for your time and consideration.”

7. Sign offs: Yours sincerely/ best regards

8. Email Signature:
[Signature]
[Name]

Here’re job interview thank you email samples

Sample


J Mark
123 Street, ABC Town,
XYZ City, Zip Code
 
24 Jun 2019
 
J Smith
Director HR, ABC Technologies
Industrial Area, XYZ [City]
 
FOLLOWING UP ON AN INTERVIEW FOR THE POST OF ACCOUNTS MANAGER
 
Dear Mr. Smith,
 
Thank you very much for taking the time to interview me on Monday afternoon for the post of Accounts Manager. I enjoyed talking with you and………. [Interview panel / HR board] about this job opportunity during the interview.

I believe I would be a perfect choice for [Accounts Manager] position because I worked part-time on similar posts during my studies at XYZ University – or – I served as a volunteer on the similar posts for a local charity organization.

– OR –

I believe I would be a perfect choice for [Accounts Manager] position. At one point during the interview, you asked if I had any additional experience relevant to the job. I would like to add here that I worked part-time on similar post during my studies at XYZ University for….. [2 years] –   Or   – I served as a volunteer on the similar posts for a local charity organization.

Thank you again for your time and consideration. I look forward to hearing from you soon. […..If you need any further information about me, please do not hesitate to contact me]
 
Best regards,
 
Signature
[Name]



JOB INTERVIEW FOLLOW UP EMAIL AFTER A FACE TO FACE INTERVIEW

After appearing in a job interview, it’s important for a candidate to follow the interview and interviewers to show his interest among hiring managers. A strong thank-you email or letter is the best way to follow,

But, when to follow up after a job interview? It’s better to follow within 24 hours of the interview.

Here’s Layout formate for Job Interview Thank You Email after a face to face interview

Layout


1. From: [sender’s info]

2. To: [receiver’s info]

3. Subject Line of Email Message: 

4. Salutation: Dear Mr. /Ms. Last Name or Dear Hiring Manager

5. Body

Paragraph # 1
Start your email with a positive statement, one sentence (say thank you for something?). Your 2nd sentence should include information on why you are writing. Be concise, clear and direct, mention the job title and interview.

Paragraph # 2
2nd paragraph of your email body should describe what you want/offer the employer, what type of help or assistance you are seeking. Include your relevant experience and highlight your specific area of expertise and how it can benefit the employer. Include the reason, why you are the best fit for this job.

6. Email Closing Lines:
Conclude your email by thanking the employer for considering you for the position or simply write “Thank you for your time and consideration.”

7. Sign offs: Sincerely/ best regards, etc

8. Email Signature:
[Signature]
[Name]

Here’re job interview thank you email samples for after a face to face interview

Sample


Jim
123 Street, ABC Town,
XYZ City, Zip Code
 
24 Jun 2019
 
K Marsh
Director HR, KR Industries
Industrial Area, XYZ [City]
 
FOLLOWING UP ON AN INTERVIEW FOR THE POST OF SALES MANAGER
 
Dear Mr. Marsh,
 
Thank you very much for taking the time to interview me on Monday afternoon for the post of Sales Manager. I enjoyed talking with you and………. [Interview panel / HR board] about this job opportunity during the interview.

I believe I would be a perfect choice for [ Sales Manager] position because I worked on similar posts in the last five years – or – I served as a volunteer on the similar posts for a local charity organization.

– OR –

I believe I would be a perfect choice for [Sales Manager] position. At one point during the interview, you asked if I had any additional experience relevant to the job. I would like to add here that I worked on a similar post in XYZ Company for….. [2 years]. […..If you need any further information about me, please do not hesitate to contact me]

Thank you again for your time and consideration. I look forward to hearing from you soon.
 
Best regards,
 
Signature
[Name]

JOB INTERVIEW FOLLOW UP EMAIL AFTER A PHONE INTERVIEW

After a phone interview with the hiring manager, you must write a thank you email within 24 hrs. Include your resume with relative experiences also. Here is sample Layout

Layout


1. From: [sender’s info]

2. To: [receiver’s info]

3. Subject Line of Email Message: 

4. Salutation: Dear Mr. /Ms. Last Name or Dear Hiring Manager

5. Body

Paragraph # 1
Start your email with a positive statement, one sentence (say thank you for something?). Your 2nd sentence should include information on why you are writing. Be concise, clear and direct, mention the job title and interview.

Paragraph # 2
2nd paragraph of your email body should describe what you want/offer the employer, what type of help or assistance you are seeking. Include your relevant experience and highlight your specific area of expertise and how it can benefit the employer. Include the reason, why you are the best fit for this job.

6. Email Closing Lines:
Conclude your email by thanking the employer for considering you for the position or simply write “Thank you for your time and consideration.”

7. Sign offs: Sincerely/ best regards, etc

8. Email Signature:
[Signature]
[Name]

Here’re job interview thank you email samples for after a phone interview

Sample


K Marsh
123 Street, ABC Town,
XYZ City, Zip Code
 
24 Jun 2019
 
ABC
Director HR, ABC Technologies
Industrial Area, XYZ [City]
 
THANK YOU FOR THE OPPORTUNITY, MR ABC
 
Dear Mr. ABC,
 
Thank you for talking with me today. I enjoyed really learning about [Company Name] & talking about this job opportunity.

I believe I would be a perfect choice for [Accounts Manager] position because I worked part-time on similar posts during my studies at XYZ University – or – I served as a volunteer on the similar posts for a local charity organization.

– OR –

I believe I would be a perfect choice for [Accounts Manager] position. At one point, you asked if I had any additional experience relevant to the job. I would like to add here that I worked part-time on a similar post during my studies at XYZ University for….. [2 years].

Thank you again for your time and consideration. I look forward to meeting with you soon in person and discussing our cooperation further. If you need any further information about me, please do not hesitate to contact me.
 
Best regards,
 
Signature
[Name]

JOB INTERVIEW FOLLOW UP EMAIL AFTER A SECOND INTERVIEW

You appeared in a job interview, you aced well. after some days you receive a call that you have been selected for the second interview. After the second interview, you need to write a second thank-you email.

Format layout for second interview thank-you email would be;

Layout


1. Subject Line of Email Message: 

2. Salutation: Dear Mr. /Ms. Last Name or Dear Hiring Manager

3. Body

Paragraph # 1
Start your email with a positive statement, one sentence (say thank you for something?). Your 2nd sentence should include information on why you are writing. Be concise, clear and direct, mention the job title and interview.

Paragraph # 2
2nd paragraph of your email body should describe what you want/offer the employer, what type of help or assistance you are seeking. Include the reason, why you are the best fit for this job.

6. Email Closing Lines:
Conclude your email by thanking the employer for considering you for the position or simply write “Thank you for your time and consideration.”

7. Sign offs: Sincerely/ best regards, etc

8. Email Signature:
[Signature]
[Name]
[Complete personal Detail]

Here’s a job interview thank you email samples for after a second interview

Sample

24 Jun 2019
 
 
THANK YOU FOR YOUR
 
Dear Mr. Smith,
 
Thank you very much for taking the time to interview me for the second time for the post of Manager. I appreciate your interest in me for this position. I enjoyed talking with you about this job opportunity during the interview.

I believe I would be a perfect choice for [Accounts Manager] position because I worked part-time on similar posts during my studies at XYZ University – or – I served as a volunteer on the similar posts for a local charity organization.


Thank you again for your time and consideration. I look forward to hearing from you soon. […..If you need any further information about me, please do not hesitate to contact me]
 
Best regards,
 
Signature
J Mark
123 Street, ABC Town,
XYZ City, Zip Code



HOW TO WRITE A JOB INTERVIEW FOLLOW UP EMAIL AFTER NO RESPONSE

Do really interviewers / hiring managers respond to thank you emails?

I think not all because they usually meet & interview a number of people and have a lot of other responsibilities. Most of the candidates write the thank you emails on the same day. So, it is possible they may not respond to your email, but many interviewers respond.

Layout


1. From: [sender’s info]

2. To: [receiver’s info]

3. Subject Line of Email Message: 

4. Salutation: Dear Mr. /Ms. Last Name or Dear Hiring Manager

5. Body

Paragraph # 1
Start with a positive statement of one short sentence (Say Thank you for talking with me today?). Your 2nd sentence should include information on why you are writing. Be concise, clear and direct, mention the job title and interview.

Paragraph # 2
in 2nd paragraph of your email body, you can ask the employer or hiring manager about meeting in person and discussing things further… Include the reason, why you are the best fit for this job. (attach a resume and cover letter plus include your relevant experience and highlight your specific area of expertise and how it can benefit the employer)

6. Email Closing Lines:
Conclude your email by thanking the employer for considering you for the position or simply write “Thank you for your time and consideration.”

7. Sign offs: Sincerely/ best regards, etc

8. Email Signature:
[Signature]
[Name]

Here’re job interview thank you email samples for after no response

Sample


J Mark
123 Street, ABC Town,
XYZ City, Zip Code
 
24 Jun 2019
 
J Smith
Director HR, ABC Technologies
Industrial Area, XYZ [City]
 
FOLLOWING UP ON AN INTERVIEW FOR THE POST OF ACCOUNTS MANAGER
 
Dear Mr. Smith,
 
Thank you very much for taking the time to interview me on Monday afternoon for the post of Accounts Manager. I enjoyed talking with you and………. [Interview panel / HR board] about this job opportunity during the interview.

I believe I would be a perfect choice for [Accounts Manager] position because I worked part-time on similar posts during my studies at XYZ University – or – I served as a volunteer on the similar posts for a local charity organization.

– OR –

I believe I would be a perfect choice for [Accounts Manager] position. At one point during the interview, you asked if I had any additional experience relevant to the job. I would like to add here that I worked part-time on similar post during my studies at XYZ University for….. [2 years] –   Or   – I served as a volunteer on the similar posts for a local charity organization.

Thank you again for your time and consideration. I look forward to hearing from you soon. […..If you need any further information about me, please do not hesitate to contact me]
 
Best regards,
 
Signature
[Name]

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1 Comment

  1. AffiliateLabz

    Great content! Super high-quality! Keep it up! 🙂

    Reply

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